The name of this Association is The Irish Association of Directors of Nursing & Midwifery (IADNAM) and from here on in will be referred to as IADNAM. This Association is designated an unincorporated nonprofit Association.
IADNAM was founded in 1904 as the Irish Matron’s Association and over the century its name has changed to the Association of Irish Nurse Managers and currently the Irish Association of Directors of Nursing and Midwifery.
It is the intent of IADNAM to function as an independent voluntary professional association for the common, non profit purposes of rendering a professional voice for fellow Nurse and Midwife Leaders on matters of professional and associated national importance.
The Association will always proactively support, engage with and where possible may commission research in nursing and midwifery and will provide a forum for dissemination of research findings.
IADNAM members will at all times promote the Association, its work, and expansion of the network of nurse/midwife leaders to improve engagement and ensure opportunity exists to learn from each other.
The office of IADNAM shall be located at the address at which the current holder of the office of President has her/his official working residence; or at such place as the holder may from time to time determine, and/or as the business of IADNAM may require.
The duration of IADNAM shall be perpetual.
The death, removal, or resignation of any member of IADNAM shall not result in the dissolution of IADNAM
IADNAM consists of individuals dedicated to the promotion and advancement of Nursing and Midwifery and related arts, in particular through; leadership of the profession; public education; training, aptitudes, competencies, knowledge and skills development.
IADNAM shall be formed of Nursing and Midwifery Leaders in posts across all disciplines in both the public and private sector including new developmental areas.
Membership is open to Nurse/Midwife Leaders wishing to provide support, guidance and encouragement to individuals in post or to other organisations and wishing to learn and enhance the IADNAM goals and activities. Such Nurse/Midwife leaders should be actively engaged in substantive management and leadership roles as follows:
Applications for membership (forms available from www.iadnam.ie/membership) shall be made to the Secretary, for ratification at the next meeting of the Executive.
On the first occasion and/or where fees have lapsed, an applicant shall apply for membership in writing, following which her/his name shall be proposed and seconded at an Executive meeting to ratify her/his membership.
IADNAM membership for an individual becomes effective upon the payment of the annual fee Membership and voting rights do not become effective until membership fees have been received and notified in writing to the applicant. Entitlement to ongoing membership requires the annual fee to be paid by February 28th of that year.
This is open to change through a motion at an Annual General Meeting (AGM)). Payment of conference and membership fees in any one year covers the conference fee of that year and membership fee for the following year, i.e. 2010 conference and membership fees covers conference fee of 2010 and the membership fees for January to December 2011.
IADNAM is a purely voluntary not for profit Association. The Executive shall be entitled from time to time to determine any annual subscriptions to be payable by any member of the Association.
The membership year commences on the 1st day of January and is valid for 12 months. A person becoming a member or Associate member of the Association after the 1st day of January in any year will be required to pay the full annual subscription in respect of that year.
Associate Membership will be open to those who will be in an acting role for 6 months or longer. Associate members are eligible to attend all bi monthly meetings, AGMs and conferences. Membership for associate members will cease once the substantive post holder returns or the post is filled and the members’ role ends in the acting position.
In the event that any member shall cease to be a member prior to 31st December in any year that member shall not be entitled to any rebate of the annual subscription paid for that year. In addition to annual subscription fees individual members will incur additional costs for such programmes such as the annual conference.
On retirement or resignation from a post entitled to membership, such membership will cease automatically and the Secretary shall be notified in writing.
In determining applications for membership IADNAM is a non discriminatory Association. However in the event of the removal/non retention of the person from the register of Nurses maintained by An Bord Altranais (ABA) the Executive may remove a member’s name from the Association.
Ongoing membership is determined not only by fees being paid for the membership year, but by continuation in the role and retention on the Register of Nurses maintained by ABA.
Officers, Executive members and general members may from time to time be requested to act as IADNAM nominees/representatives on various working groups, committees or task forces which advance the voice of nursing and/or midwifery or the role of Nursing and Midwifery Leaders, in shaping and determining policy and practice which are in accordance with the values of the Association. These representatives in so far as possible will be linked to the area of expertise required.
IADNAM shall be governed by an elected Executive led by a President. Members will elect an Executive at the AGM. The Executive shall consist of both Officers and ordinary members charged with conducting the business of the Association.
IADNAM Executive shall have four (4) Officers elected by the membership:
The President shall chair all meetings or his/her delegated person, normally expected to be the Vise President.
IADNAM Executive shall also have a minimum of eight elected members other than the Officers. These should be representative of the different disciplines –
In the event that a discipline is not represented through election a representative may be sought by the Executive and co-opted and where necessary to ensure representation from the geographical regions. There may be more than one representative from the individual disciplines. Additional Executive member positions will be determined by the Executive as circumstances require in order ensuring that the Association’s interests are best served. Such additions may be time limited by determination of the Executive
No Executive member shall serve more than two years without seeking re-election or where nominated by the Executive or a constituent group, through re-nomination by their original constituent group.
Seven (7) of the then existing Executive members including one officer will constitute a quorum for a meeting/decisions to take place.
All IADNAM Executive members including all Officers shall be required to attend a minimum four (4) of all ordinary Executive meetings in each membership year (post AGM), of which at least 2 are attended in person and the remainder by tele-video/conference where this facility exists. This entitles the individual to retain the position of Officer/Executive member. The Executive as a body will exercise its responsibility in determining the individual’s right to remain in post or not for reasons of non attendance, taking any mitigating circumstances into account.
Election of Executive Members
Election of all Executive members shall take place at the AGM, unless due to unforeseen circumstances an Executive member may need to be co-opted into an Executive position.
Nominations for all positions falling due for re-nomination and/or election must be received in writing (on nomination forms available at www.IADNAM.ie/membership) a minimum of twenty one (21) days prior to the notified date of election. Only paid up members may propose and second a candidate for election. The membership will be notified a minimum of forty five (45) days in advance of the AGM of all positions falling vacant.
1. All Executive members are entitled to seek nomination for the position of President, Vice President, Secretary, Treasurer and Executive member.
2. Tenure of all Executive members is recommended for a two (2) year period and four (4) years if they are being elected to a specific role from Executive member to Officer Grade. Election of the President and Vice President will be for a two (2) year term and the election of the Secretary and Treasurer will be for the opposite two (2) year term. The Vice President shall be elected to serve for the same two year period as the incoming President.
3. At the AGM every year a minimum of four (4) Executive members shall retire.
4. A retiring Officer/Executive member shall be eligible for re-election for a further two (2) year term up to a maximum of four (4) years.
5. The person holding the outgoing President position shall be automatically returned as a nominated Executive member for the duration of one (1) year, to support the incoming President. Thereafter she/he will have to be nominated for and partake in an election.
6. Where a nomination for the President position is not forthcoming the outgoing President may remain in post for a further period of one (1) year from the date of the AGM if he/she so chooses and once the Executive are in agreement that it is in the interest of the Association and it is ratified at the AGM.
7. In addition to the Officers of the Association a minimum of eight (8) other members will be elected to the Executive for two years. Nominations for these members to be sent to the Secretary one month before the Annual General Meeting. The Executive will have the authority to co-opt members, taking account of the different disciplines of nursing and midwifery and the geographical spread as it deems fit.
8. All persons nominating or allowing their name to go forward for nomination shall be a registered paid up member of IADNAM at the time of nomination.
9. No member shall be entitled to vote at any general meeting or AGM unless all monies immediately payable by him/her to the Association have been paid.
10. Voting by proxy is not permissible.
11. Where there is an equality of votes, whether on a show of hands or on a secret ballot, the Chairperson (normally the President or Vice President) of the meeting at which the show of hands takes place or at which the poll is demanded, shall be entitled to a second or casting vote.
Powers and Duties of Officers
1. The business of the Association shall be managed by the Officers and the Executive, who may pay all expenses incurred in promoting and registering (where necessary) the Association.
2. The Executive may approve payment of reasonable expenses incurred by the President / Vice President and any other Officers in the pursuit of legitimate business of the Association and of its continuity.
3. The Executive may, by majority vote establish bursaries to support the professional development of its members, contract services, make donations or issue gifts to persons or bodies whose work contributes to the furtherance of the overall aims and values of the Association.
4. The Executive may by majority vote remove any member whose continued membership places the Association in disrepute.
5. The Executive may issue position statements, research findings, press releases and correspondence which it deems necessary to support and advocate for best practice, inclusion and engagement by and with relevant parties.
6. The Executive may determine the dates of it’s AGM, annual conference or other such alternatives as circumstances and finances dictate.
7. The Executive may not take any decision of major importance for the continued or future structure of the Association other than contained in these Articles of Association without bringing the proposed changes to a meeting of the members seeking a mandate to do so.
8. The Executive may make application for sponsorship to support the work of the Association.
9. The Officers may from time to time and at any time by power of attorney appoint any Organisation, firm or person or body of persons, whether nominated directly or indirectly by the Officers to be the attorney or attorneys of the Association.
10. The Executive shall maintain a register of members for the purposes of communications, and shall not release this register to any parties without the express permission of the membership listed therein.
11. The Officers shall maintain minutes of meetings for the purpose of recording:-
a. all appointments of Executive members and Officers.
b. the names of the Officers and Executive members present at each meeting and of any committee formed by the Executive.
c. all meetings, resolutions and proceedings arising, of the Executive and of sub-committees established for specific purposes.
d. reports from IADNAM nominees/representatives on various working groups.
IADNAM subgroups may be formed at regional and/or local level. Such subgroups shall be required to fulfill the following criteria:
1. The sub-group shall be known as IADNAM followed by the branch sub-group region name.
2. The sub-group shall at all times act in accordance with the national Articles of Association recognising and respecting the national structures and processes.
3. All members of the subgroup shall be members of the national IADNAM.
4. All members shall have paid to IADNAM (National) their annual fees and be entitled to retain their membership.
5. The Chairperson of the regional group shall attend the bi monthly meetings to update the executive and the national members in keeping with good governance practice.
6. Minutes of all subgroup meetings and activities shall at all times be forwarded to the national Executive within four weeks of a meeting. These minutes may be posted on the Association’s web site at the discretion of the Executive.
7. IADNAM subgroups shall have the autonomy to address local issues and must at all times do so within the spirit of these Articles of Association and in consultation with the national President.
8. Sub groups shall not nominate members to any regional, local or national working group as IADNAM nominees except with approval by means of request for approval to do so from the national Executive of IADNAM.
9. Regional sub groups may receive up to a maximum of one thousand euro (€1000) per annum from the Treasurer if existing resources allow for spending on accommodation and hospitality. Receipts must be provided to the Treasurer in relation to all spending.
10. IADNAM sub groups cannot collect membership fees for the IADNAM account.
Accounting and Records
All minute books, correspondence and other records of IADNAM shall be preserved by the Officers. Records that have ceased to be of use for the conduct of the affairs of IADNAM should be securely stored.
1. Members meetings shall be held on dates to be determined by the Executive but no less than bi-monthly commencing in February of each year with the exception of October which coincides with the month normally reserved for the annual conference.
2. Executive meetings shall be held bi-monthly and advised to the membership in advance on an annual basis. The Executive may convene additional meetings as deemed necessary from time to time.
3. An accurate minute of each meeting must be kept by the Secretary or other designated person. Minutes may be available on the Association’s web site members’ area following acceptance of the minutes as a true reflection of the meeting.
4. No new Article of Association or rule therein may be made, nor any standing rule be rescinded or amended except at the Association’s AGM and not unless full notice of such proposed alteration, addition or omission shall have been given to every member on foot of a motion being received within the prescribed time frame in advance of the meeting and a copy of which enclosed with the notice convening the meeting.
5. Notice of every general meeting shall be given in a manner herein authorised by the Executive to every paid up member.